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TotalPass Proximity Card Employee Time Clock

Powerfully Simple. No Monthly Fee.

The easy way to automate time and attendance


Discontinued. Replaced by TotalPass P600

Category: ID: 56

The TotalPass Proximity time clock is Wi-Fi enabled and instantly detects Wi-Fi networks as the clock boots up, allowing connection with any Wi-Fi network within seconds. The time clock automatically saves network passwords after the first entry, so subsequent connections only require clicking the connect button to rejoin.

Wi-Fi Enabled:

Wi-Fi is a standard product feature on TotalPass purchased after December 5, 2016. TotalPass systems purchased prior to December 5, 2016 can be upgraded to Wi-Fi by purchasing an add-on wireless adapter.


Connect to the clock and manage timecards through your USB, Network, or with Wi-Fi.

Schedule Email Backups:

Guard against data loss automatically with scheduled daily, weekly or monthly email backups.

Track and Sort Employee Hours:

Conveniently sort and track employee hours in up to 99 individual departments with additional reporting functions, including Department and Timecard by Department Reports. Also includes optional Labor Distribution reports to provide more in-depth detail.


Accommodate up to 500 employees and 32 time clocks connected over LAN, WAN, VPN, Internet or Wi-Fi, or manage as stand-alone clock.

Payroll Providers:

Interface with several popular payroll providers including SurePayroll, Paychex Flex, Paychex Preview, ADP Workforce Now, Paylocity, or import to QuickBooks (desktop & Online). Also offers the ability to email employee timecard reports to your payroll provider.

Custom Exports:

Create CSV exports for payroll, or use the free .Net API.

Remote Timecard Tracking:

Manage employee timecards remotely without 3rd-party hosting or monthly fees. Web Punch Entry includes 5 employee licenses, upgradeable to 50, to track remote, or offsite, employee hours.


Track and accrue benefit time, increase employee capacity and more with available upgrades.

Product Highlights
  • System can accommodate 500 employees and 32 time clocks connected over LAN, WAN, VPN, or Internet, or can be managed as stand-alone clock
  • USB Flash Drive option for creating backup of time clock data
  • 5 Web Punch Entry licenses included
  • Email Alerts – Before overtime and punch log

+ View TotalPass Proximity Sample Report
+ View TotalPass Proximity Data Sheet

Advanced Features

  • Wi-Fi enabled
  • Connection options for Wi-Fi setup include: WPS PIN and Push.
  • TotalPass comes with the ability to view network and IP information in the web interface.
  • Import employees into the time clock via a CSV file without having to manually enter employee names and ID numbers.
  • Multiple Entry Methods: PIN, Proximity and Web Punch
  • Pay periods – Weekly, bi-weekly, semi-monthly, monthly or custom
  • Overtime – Two levels of daily, and weekly, plus consecutive-day
  • Standard reports – Timecard, Attendance, Department, Timecard by Department, custom filter included
  • Payroll exports – QuickBooks® Pro or Enterprise (desktop), Paychex Online Payroll®, ADP (desktop), CSV export, or custom API
  • Paid break tracking
  • Automatic lunch deduction
  • Unlimited multiple supervisor and multiple PC access. Individual supervisor logins with custom permissions and employee assignment
  • Department tracking – Track employees’ time in up to 99 departments
  • Track tips, job numbers, or piece counts
  • Track holiday and non-worked hours
  • Optional upgrade to track and accrue vacation, sick or personal time
  • Optional upgrade to email alerts to manager before overtime, per employee punch, shift length
  • Global add hours – Add hours for multiple employees with a single transaction
  • Employees view total individual hours worked at the clock
  • Employee Web Punch Entry – 5 employee licenses included, upgradeable to 50
  • Track punch location GPS with Google Maps integration
  • Restrict punch location by approved IP address locations
  • Add punch notes to reports
  • Custom Employee ID Numbers from 4-9 digits in length
  • Email Alerts comes standard

What's in the Box

  • TotalPass Small Business Premium Proximity Time Clock
  • 50 Employee Capacity (upgradable to 500)
  • 5 Employee Web Punch Licenses
  • Quick Start Guide
  • Exports to Popular Payroll Programs
  • 15 ft. Ethernet Cable
  • Locking Mounting Plate with 2 Keys
  • 15 ft. USB Cable
  • Power Supply
  • 1-Year Manufacturer Warranty
  • 30 Day Free Set Up Support

WARNING:  This product can expose you to chemicals including lead, which is known to the State of California to cause cancer and birth defects or other reproductive harm.  For more information go to  www.P65Warnings.ca.gov

Technical Specifications

Connection Options:
  • Network (LAN/WAN) via Ethernet
  • Remote over Internet via Ethernet
  • Ethernet direct to PC, Mac or Linux
  • USB direct to PC
  • Wi-Fi
Wi-Fi Connection Options Include:
  • Via the Clock User Interface (CUI)
  • Via the Web Application/Graphical User Interface (GUI)
  • Using WPS PIN Number
  • Using WPS Push Button
System Requirements:

Any device that uses a Web browser: PC, Mac®, Tablet, iPhone®, Tablet, Android, Smart Phone

Web Browser Compatibility:
  • Internet Explorer
  • Firefox
  • Chrome
  • Safari
Direct to PC Connection:
  • USB connection requires Windows PC and an available USB port. (Windows Vista and higher)
  • Direct Ethernet connection requires an available port on a device with a wireless internet card: Windows PC, Mac or Linux.

Remote Access over Internet: Requires Ethernet and Internet connection, with additional network configuration.*

* Port forwarding to port 9844. A static public IP is recommended.

Payroll Export Utilities:
  • Paychex Flex, SurePayroll, Paychex Core Advanced, and Paychex Preview, and CSV export are compatible with all operating systems.
  • QuickBooks Plug-in* and the ADP Export require Windows PC (Windows Vista and higher)

*Works with all desktop-installed versions of QuickBooks.

Additional Features

Ethernet connection is required for the following functionality:

  • Emailing alerts, backups or payroll reports
  • Connecting multiple time clocks together
  • Accessing the time clock from more than 1 computer

Upgrades and Accessories

Benefit Tracking Pack

Customize Rules & Settings for:

  • Revision Zones
  • OT1 & OT2 Multipliers
  • Consecutive Day Setting
  • Overtime
  • Benefit Accruals

Generate Accrual Summary Reports

Filter ’Create Report’ by Non-work Hours (Vacation, Sick, Personal)

Proximity Badges

RFID Proximity Badges provide a secure, easy-to-use method of clocking In/OUT

Web Punch Entry Licenses (Pack of 5)

Allows employees to clock IN/OUT using a Web browser – from a PC, Mac, Phone or Tablet

  • GPS verification using a smart phone or tablet device makes it ideal solution to track remote and mobile employees
  • IP Restriction prevent employees from signing in from unauthorized locations
  • Sold in sets of 5 employee licenses for a one-time cost (Maximum 50 employee licenses per time clock)
  • Licenses can be reused and reassigned to other employees, as desired

Wireless Adapter Upgrade

Wi-Fi is a standard product feature on TotalPass purchased after December 5, 2016. TotalPass systems purchased prior to December 5, 2016 can be upgraded to Wi-Fi by purchasing an add-on wireless adapter.

Upgradeable Employee Capacity (250 or 500 employees)

Weight 5 lbs
Dimensions 15 × 3.5 × 11 in
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