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TotalPass P400 Proximity Card Time Clock


TotalPass P400

  • Includes everything need to manage time and attendance for up to 25 employees
  • Software built into the time clock for easy setup, use and maintenance
  • Manage time and attendance onsite or remotely over the Web. Never a monthly fee
  • Optional “touch-free” time clock entry methods can be added with Web Punch licenses or Proximity Badges which can be waved over the face of the clock


Out of stock

SKU: *P400 TotalPass Categories: , ID: 1027

Your Perfect Payroll Assistant.

An Affordable Automated Time Clock
That Packs a Powerful Punch

Simply designed and easy to use, the TotalPass P400 is more than just an employee time clock. It’s your new payroll assistant, designed to streamline your time and attendance process.

With TotalPass Technology built right into the clock, there’s no software to install and no recurring monthly costs for your business.

  • Can be set up for “touch-free”entry by adding Web Punch licenses or Proximity Badges that can be waved over the face of the clock
  • Enjoy perfect digital accuracy on every punch
  • Eliminate time spent tracking down and trying to read illegible timecards
  • View missed punches in real time
  • No recurring monthly costs  – everything you need to get up and running is inside the clock

TotalPass Product Support Videos


TotalPass Supporting Documents

+ View TotalPass P400 Employee Time Clock Brochure

Advanced Features

Multiple Entry Options
Clock in and out using an assigned four-digit Personal Identification Number (PIN) or by waving a Proximity Badge (sold separately).

Connects Easily To Your Network
TotalPass P400 connects seamlessly to your network via Wi-FI, Ethernet, or USB.

Export Hours Directly to Payroll
Employee hours are seamlessly moved into your payroll system, eliminating manual data entry, ensuring accuracy, and saving you time.

Compatible with the most popular payroll systems including:

  • QuickBooks Online
  • QuickBooks Desktop (Pro, Premier, Enterprise)
  • ADP Workforce Now
  • Paylocity
  • Paychex Flex & Preview
  • SurePayroll
  • Paycom

Run individual employee timecards and attendance reports to help manage your team and track labor costs. (Upgrades are available for more advanced reporting.)

Grows with your business
TotalPass P400 is a powerful and cost-effective time and attendance solution for up to 25 employees and expandable to 250 employees.

Rather than pay for advanced features you may not use, the P400 is easy to upgrade, allowing you to keep your initial costs down and only pay for features you’ll use.

What's in the Box

  • TotalPass P400 Time Clock
  • 15 ft. Ethernet Cable
  • 15 ft. USB Cable
  • Locking Mounting Plate with 2 Keys
  • Power Supply
  • Quick Start Guide
  • 1-Year Manufacturer Warranty
  • 30-Day Free Set Up Support

WARNING:  This product can expose you to chemicals including lead, which is known to the State of California to cause cancer and birth defects or other reproductive harm.  For more information go to  www.P65Warnings.ca.gov

Technical Specifications

Connection Options:
  • Network (LAN/WAN) via Ethernet
  • Remote over Internet via Ethernet
  • Ethernet direct to PC, Mac or Linux
  • USB direct to PC
  • Wi-Fi
Wi-Fi Connection Options Include:
  • Via the Clock User Interface (CUI)
  • Via the Web Application/Graphical User Interface (GUI)
  • Using WPS PIN Number
  • Using WPS Push Button
System Requirements:

Any device that uses a Web browser: PC, Mac®, Tablet, iPhone®, Android, Smart Phone

Web Browser Compatibility:
  • Internet Explorer
  • Firefox
  • Chrome
  • Safari
Direct to PC Connection:
  • USB connection requires Windows PC and an available USB port. (Windows Vista and higher)
  • Direct Ethernet connection requires an available port on a device with a wireless internet card: Windows PC, Mac or Linux.

Remote Access over Internet: Requires Ethernet and Internet connection, with additional network configuration.*

* Port forwarding to port 9844. A static public IP is recommended.

Payroll Export Utilities:
  • Paychex Flex, SurePayroll, Paychex Core Advanced, and Paychex Preview, and CSV export are compatible with all operating systems.
  • QuickBooks Plug-in* and the ADP Export require Windows PC (Windows Vista and higher)

*Works with all desktop-installed versions of QuickBooks.

Additional Features

Ethernet connection is required for the following functionality:

  • Emailing alerts, backups or payroll reports
  • Connecting multiple time clocks together
  • Accessing the time clock from more than 1 computer

Upgrades and Accessories

Upgrade your P400 with these Packages

Advanced Pack

  • Increases Employee Capacity to 50
  • Includes Email Productivity Pack upgrade
  • Includes Custom Employee ID PIN upgrade
  • Includes 5 Web Punch Licences
  • Track employee productivity by tips, Job Numbers, or Piece Counts
  • Create “Notes by punch”
  • Up to 99 Department Codes (for Payroll export)
  • Track Employee Assignments
  • Customize Supervisor Login, Permissions and Employee Assignments
  • Customize fields for Labor Distribution Reports

Benefit Tracking Pack

Customize Rules & Settings for:

  • Revision Zones
  • OT1 & OT2 Multipliers
  • Consecutive Day Setting
  • Overtime
  • Benefit Accruals

Generate Accrual Summary Reports

Filter ’Create Report’ by Non-work Hours (Vacation, Sick, Personal)

Email Productivity Pack 

Included in the Advanced Pack Upgrade

Create Email alerts for:

  • High Hours, Low Hours
  • Maximum Hours
  • Consecutive Overtime
  • Daily Overtime
  • Weekly Overtime
  • Software Updates
  • Backup Reminders
  • Punch Notifications
  • Automatic Email Backups

Secure your data with SSL Encryption

Custom Employee ID PIN Upgrade

Included in the Advanced Pack Upgrade

  • Assign custom PINs (3-9 digits) to employee payroll IDs
  • Add up to 3 custom messages at the clock – notify employees of holidays, vacation or company meetings

Proximity Badges

RFID Proximity Badges provide a secure, easy-to-use method of clocking In/Out

Web Punch Entry Licenses (Pack of 5)

Included in the Advanced Pack Upgrade

Allows employees to clock IN/OUT using a Web browser – from a PC, Mac, Phone or Tablet

  • GPS verification using a smart phone or tablet device makes it ideal solution to track remote and mobile employees
  • IP Restriction prevent employees from signing in from unauthorized locations
  • Sold in sets of 5 employee licenses for a one-time cost (Maximum 50 employee licenses per time clock)
  • Licenses can be reused and reassigned to other employees, as desired
Weight 5 lbs
Dimensions 15 × 3.5 × 11 in
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