Gives Small Businesses Big Efficiency

Icon Time Systems announced a new addition to their popular lineup of automated time clocks – the TotalPass P400.

Designed to give small businesses an affordable way to capture efficiency gains by automating time and attendance, the P400 works right out of the box and does not require a monthly subscription.

“This is a time clock for small businesses who want to automate time and attendance with perfect digital accuracy, but avoid incurring additional monthly expenses,” offered Trever Fischer, Product Marketing Manager.

The TotalPass P400 works for businesses up to 250 employees, is Wi-Fi enabled, and powered by Icon Time’s proprietary software, which provides a wide range of functionality.

“During its development, we referred to it as ‘the perfect payroll assistant’ and that kind of stuck,” added Fischer, “because it truly functions that way for a small business.”

TotalPass P400 eliminates the burden of gathering timesheets, transcribing them into the payroll system, and manually approving individual time entries. Employees simply enter their assigned Personal Identification Number (PIN) to clock in or out, capturing a perfectly accurate and legible time record for every punch.

“Many small businesses don’t realize the time or money that they spend using a manual time and attendance system, but the costs are high,” said Eric Leagjeld, General Manager.

The TotalPass P400 allows you to see punches in real time, capture key data, and ensure that you are in compliance with labor laws.

It’s also designed to grow with your business. Small businesses still need to keep control of their expenses, and the goal was to create a time clock that allows them to have basic functionality and add on features as they need them, avoiding unnecessary costs.

Standard Features:

  • Export Hours Directly to Payroll
  • Eliminates Transcription Errors
  • Ensure Compliance
  • Create a Valuable Labor Data Base

Optional Features:

Three add-on packs provide advanced functionality for businesses that need it.

Advanced Pack

  • Includes Email Productivity Pack
  • Includes 5 Web Punch Licenses
  • Includes Custom Employee ID PIN upgrade
  • Updates Employee Capacity to 50
  • Multi-clock feature allows you to connect multiple time clocks
  • Track employee productivity by Tips, Job Numbers, or Piece Counts
  • Create “Notes by punch”
  • Up to 99 Department Codes (for Payroll export)
  • Track Employee Assignments
  • Customize Supervisor Login, Permissions, and Employee Assignments
  • Customize fields for Labor Distribution Reports

Benefit Tracking Pack

Customize Rules & Settings for:

  • Revision Zones
  • OT1 & OT2 Multipliers
  • Consecutive Day Setting
  • Overtime
  • Benefit Accruals
  • General Accrual Summary Reports

Filter ‘Create Report’ by Non-work Hours (Vacation, Sick, Personal)

Email Productivity Pack (included with Advanced Pack)

Create Email Alerts for:

  • High Hours, Low Hours
  • Maximum Hours
  • Consecutive Overtime
  • Daily Overtime
  • Weekly Overtime
  • Software Updates
  • Backup Reminders
  • Punch Notifications
  • Automatic Email Backups
  • Secure Data with SSL Encryption

To learn more about how the TotalPass P400 automated time clock can help your clients, please visit: or call us at 1-800-847-2232