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TotalPass Small Business Premium • Biometric ®

Biometric Product – Starts With 100 Employee Capacity – Wi-Fi Enabled

Lightning fast, the TotalPass Biometric time clock introduces an all-new, technologically advanced line of products to the Icon Time Systems family. The TotalPass Biometric supports the next generation of fingerprint and camera technology, with 100% photo verification, making “buddy-punching” a thing of the past. In addition, the TotalPass Biometric features a game changing and patent-pending employee self-enrollment system, that streamlines the enrollment process, and minimizes overhead for the administrator. The TotalPass Small Business Premium Biometric is a highly flexible and reliable automated biometric time and attendance solution that will instantly control labor costs and impact your bottom line with a hassle-free pay day.

With TotalPass, all software is completely built in to the device and accommodates up to 500 employees and 32 time clocks connected and managed over Network, or with Wi-Fi. The Biometric TotalPass time clock is Wi-Fi enabled and instantly detects Wi-Fi networks as the clock boots up, allowing connection with any Wi-Fi network within seconds.

Product Highlights

The TotalPass Biometric verifies 100% of attendance with a built-in, wide-angle camera that captures failed biometric entries with a backup photograph. Managers are alerted via email of a failed employee punch IN/OUT, which can then be verified. The TotalPass biometric time clock is Wi-Fi enabled and instantly detects Wi-Fi networks as the clock boots up, allowing connection with any Wi-Fi network within seconds. The time clock automatically saves network passwords after the first entry, so subsequent connections only require clicking the connect button to rejoin.

Wi-Fi Enabled:

Wi-Fi is a standard product feature on TotalPass purchased after December 5, 2016. TotalPass systems purchased prior to December 5, 2016 can be upgraded to Wi-Fi by purchasing an add-on wireless adapter.

User-friendly:

Fingerprint scan score feedback is provided at the clock to encourage improved scan success rates.

Patent-Pending Self-Enrollment:

Once set up in the software, employees can enroll at the time clock without supervision from a manager.

Flexible:

Connect to the clock and manage timecards through your USB, Network, or with Wi-Fi.

Schedule Email Backups:

Guard against data loss automatically with scheduled daily, weekly or monthly email backups.

Track and Sort Employee Hours:

Conveniently sort and track employee hours in up to 99 individual departments with additional reporting functions, including Department and Timecard by Department Reports. Also includes optional Labor Distribution reports to provide more in-depth detail.

Scalable:

Accommodate up to 500 employees and 32 (TotalPass Biometric or Proximity) time clocks connected over LAN, WAN, VPN, Internet or Wi-Fi, or manage as stand-alone clock.

Payroll Providers:

Interface with several popular payroll providers including SurePayroll, Paychex Flex, Paychex Preview, or import to QuickBooks (desktop versions only). Also offers the ability to email employee timecard reports to your payroll provider.

Custom Exports:

Create CSV exports for payroll, or use the free .Net API.

Remote Timecard Tracking:

Manage employee timecards remotely without 3rd-party hosting or monthly fees. Web Punch Entry includes 15 employee licenses, upgradeable to 50, to track remote, or offsite, employee hours.

Upgradable:

Track and accrue benefit time, increase employee capacity and more with available upgrades.

Product Highlights

  • System can accommodate 500 employees and 32 (TotalPass Bio or Prox) time clocks connected over LAN, WAN, VPN, or Internet, or can be managed as stand-alone clock
  • USB Flash Drive option for creating backup of time clock data
  • 15 Web Punch Entry licenses included
  • Email Alerts - Before overtime, punch log, and failed fingerprint scan


+ View Sample Employee Timecard Report

+ View TotalPass Photo Verification Page

+ View TotalPass Biometric Data Sheet



Icon Dealer Network - Where To Purchase Our Products

1-800-847-2232 - Call Now to Speak With a Time and Attendance Expert

Call us and we will be happy to connect you with a time and attendance expert who can answer all your questions, help you find the right product, and assist you in finding a dealer when you are ready to purchase. No pressure, let's just see if an Icon Time Systems' Time and Attendance Solution is the right fit for your small business.
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For Technical Support

Our dedicated technical support professionals are available Monday through Friday, 7:30 AM to 4:30 PM PT, to help you resolve any technical issues you may have. Please contact us by submitting your request via our online form, or by telephoning 800-847-2232. Free assistance is available for the first 30 days on new purchases, includes unlimited telephone and email support, remote login assistance and troubleshooting. Product registration will be required for our free 30-day assistance.
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Features

Through its specially-designed fingerprint recognition and 100% photo verification system, the TotalPass Small Business Premium Biometric eliminates “buddy punching”, manual payroll calculation errors, and improves the level of time clock accuracy and security.

  • Fingerprint scan with employee self-enrollment (manager not required to be on-site to enroll employees)
  • Fingerprint scan score feedback provided at the clock to encourage improved finger scan
  • Scan success rate tracked per device
  • Optional photo verification takes a picture upon fingerprint scan failure
  • Wi-Fi enabled system that instantly detects Wi-Fi networks as the clock boots up, allowing connection with any Wi-Fi network within seconds. The time clock automatically saves network passwords after the first entry, so subsequent connections only require clicking the connect button to rejoin.
  • Manage multi-clock connections over Wi-Fi. Parent and child clocks can communicate and send data over a wireless connection without any lag or data loss.
  • Connection options for Wi-Fi setup include: WPS PIN and Push.
  • TotalPass comes with the ability to view network and IP information in the web interface.
  • Child clock web interface includes Wi-Fi information specific to child clocks. A new list page allows a remote reboot to both parent and child clocks.
  • Import employees into the time clock via a CSV file without having to manually enter employee names and ID numbers.
  • Pay periods - Weekly, bi-weekly, semi-monthly, monthly or custom
  • Overtime - Two levels of daily, and weekly, plus consecutive- day
  • Standard reports reports - timecard, attendance, department, timecard by department, punch verification custom
  • Payroll exports - QuickBooks® Pro or Enterprise (desktop), Paychex Online Payroll®, ADP (desktop), CSV export, or custom API
  • Paid break tracking
  • Automatic lunch deduction
  • Unlimited multiple supervisor and multple PC access
  • Individual supervisor logins with custom permissions and employee assignment
  • Department tracking - track employees’ time in up to 32 departments
  • Track tips, job numbers, or piece counts
  • Track holiday and non-worked hours
  • Optional upgrade to track and accrue vacation, sick or personal time
  • Email alerts to manager before overtime, employee punch log, fingerprint scan failure
  • Global add hours - Add hours for multiple employees, with a single transaction
  • Employees view total individual hours worked at the clock
  • Employee web punch entry - 15 employee licenses included, upgradeable to 50


Icon Dealer Network - Where To Purchase Our Products

1-800-847-2232 - Call Now to Speak With a Time and Attendance Expert

Call us and we will be happy to connect you with a time and attendance expert who can answer all your questions, help you find the right product, and assist you in finding a dealer when you are ready to purchase. No pressure, let's just see if an Icon Time Systems' Time and Attendance Solution is the right fit for your small business.
Go Now

For Technical Support

Our dedicated technical support professionals are available Monday through Friday, 7:30 AM to 4:30 PM PT, to help you resolve any technical issues you may have. Please contact us by submitting your request via our online form, or by telephoning 800-847-2232. Free assistance is available for the first 30 days on new purchases, includes unlimited telephone and email support, remote login assistance and troubleshooting. Product registration will be required for our free 30-day assistance.
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Specifications

Connection Options:

  • Network (LAN/WAN) via Ethernet
  • Remote over Internet via Ethernet
  • Ethernet direct to PC, Mac or Linux
  • USB direct to PC
  • Wi-Fi

Wi-Fi Connection Options Include:

  • Via the Clock User Interface (CUI)
  • Via the Web Application/Graphical User Interface (GUI)
  • Using WPS PIN Number
  • Using WPS Push Button

System Requirements:

Any device that uses a Web browser: PC, Mac®, Tablet, iPhone®, Tablet, Android, Smart Phone

Web Browser Compatibility:

  • Internet Explorer
  • Firefox
  • Chrome
  • Safari

Direct to PC Connection:

  • USB connection requires Windows PC and an available USB port. (Windows Vista and higher)
  • Direct Ethernet connection requires an available port on a device with a wireless internet card: Windows PC, Mac or Linux.

Remote Access over Internet: Requires Ethernet and Internet connection, with additional network configuration.*

* Port forwarding to port 9844. A static public IP is recommended.

Payroll Export Utilities:

  • Paychex Flex, SurePayroll, Paychex Core Advanced, and Paychex Preview, and CSV export are compatible with all operating systems.
  • QuickBooks Plug-in* and the ADP Export require Windows PC (Windows Vista and higher)

*Works with all desktop-installed versions of QuickBooks.

Additional Features

Ethernet connection is required for the following functionality:
  • Emailing alerts, backups or payroll reports
  • Connecting multiple time clocks together
  • Accessing the time clock from more than 1 computer


Icon Dealer Network - Where To Purchase Our Products

1-800-847-2232 - Call Now to Speak With a Time and Attendance Expert

Call us and we will be happy to connect you with a time and attendance expert who can answer all your questions, help you find the right product, and assist you in finding a dealer when you are ready to purchase. No pressure, let's just see if an Icon Time Systems' Time and Attendance Solution is the right fit for your small business.
Go Now

For Technical Support

Our dedicated technical support professionals are available Monday through Friday, 7:30 AM to 4:30 PM PT, to help you resolve any technical issues you may have. Please contact us by submitting your request via our online form, or by telephoning 800-847-2232. Free assistance is available for the first 30 days on new purchases, includes unlimited telephone and email support, remote login assistance and troubleshooting. Product registration will be required for our free 30-day assistance.
Go Now

What’s In The Box?

What’s In The Box

  • TotalPass Small Business Premium Biometric Time Clock
  • 100 Employee Limit Capacity (upgradable)
  • 15 Employee Web Punch Licenses
  • Quick Start Guide
  • Exports to Popular Payroll Programs
  • 15 ft. Ethernet Cable
  • Locking Mounting Plate with 2 Keys
  • 15 ft. USB Cable
  • Power Supply
  • 1-Year Manufacturer Warranty
  • 30 Day Free Set Up Support


Icon Dealer Network - Where To Purchase Our Products

1-800-847-2232 - Call Now to Speak With a Time and Attendance Expert

Call us and we will be happy to connect you with a time and attendance expert who can answer all your questions, help you find the right product, and assist you in finding a dealer when you are ready to purchase. No pressure, let's just see if an Icon Time Systems' Time and Attendance Solution is the right fit for your small business.
Go Now

For Technical Support

Our dedicated technical support professionals are available Monday through Friday, 7:30 AM to 4:30 PM PT, to help you resolve any technical issues you may have. Please contact us by submitting your request via our online form, or by telephoning 800-847-2232. Free assistance is available for the first 30 days on new purchases, includes unlimited telephone and email support, remote login assistance and troubleshooting. Product registration will be required for our free 30-day assistance.
Go Now

Upgrades

Available Upgrades

  • Wireless Adapter Upgrade -- Wi-Fi is a standard product feature on TotalPass purchased after December 5, 2016. TotalPass systems purchased prior to December 5, 2016 can be upgraded to Wi-Fi by purchasing an add-on wireless adapter.
  • Web Punch Entry (includes 15 Web Punch Entry licenses)
  • Upgradeable Employee Capacity (250 or 500 employees)
  • Benefit Tracking (Benefit tracking and accruals – sick, vacation and personal time – Set revision zones by for IN/OUT punches within up to 99 Departments)
  • Proximity Badges available in packs of 10 and 25 badges


Icon Dealer Network - Where To Purchase Our Products

1-800-847-2232 - Call Now to Speak With a Time and Attendance Expert

Call us and we will be happy to connect you with a time and attendance expert who can answer all your questions, help you find the right product, and assist you in finding a dealer when you are ready to purchase. No pressure, let's just see if an Icon Time Systems' Time and Attendance Solution is the right fit for your small business.
Go Now

For Technical Support

Our dedicated technical support professionals are available Monday through Friday, 7:30 AM to 4:30 PM PT, to help you resolve any technical issues you may have. Please contact us by submitting your request via our online form, or by telephoning 800-847-2232. Free assistance is available for the first 30 days on new purchases, includes unlimited telephone and email support, remote login assistance and troubleshooting. Product registration will be required for our free 30-day assistance.
Go Now
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We Are Here To Help!

Call us at 1-800-847-2232 and we will be happy to connect you with a Time and Attendance Expert who can answer all your questions, help you find the right product, and assist you in finding a dealer when you are ready to purchase.
No pressure, let's just see if an Icon Time Systems' Time and Attendance Solution is the right fit for your small business.
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